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  • Writer's pictureKate Bradshaw

Creating Positive Workplace Cultures

Many employees talk about organisational culture, that mysterious term that characterises the qualities of a work environment.

When employers interview a prospective employee, they often consider whether the candidate is a good cultural fit.

Culture is difficult to define, but you generally know when you have found an employee who appears to fit your culture. They generally just feel right.

Culture is the environment that surrounds you at work all of the time. It is a powerful element that shapes your work enjoyment, your work relationships, and your work processes. However, culture is not something that you can see, except through its physical manifestations in your workplace.

In many ways, culture is like personality. In a person, the personality is made up of the values, beliefs, underlying assumptions, interests, experiences, upbringing, and habits that create a person’s behaviour.

Culture is made up of such traits shared by a group of people. Culture is the behaviour that results when a group arrives at a set of generally unspoken and unwritten rules for working together. An organisation's culture is made up of all of the life experiences each employee brings to the organisation. Culture is especially influenced by the organisation's founder, executives, and other managerial staff because of their roles in decision making and strategic direction. Still, every employee has an impact on the culture that is developed at work.

Culture can be represented in a group’s language, decision making, symbols, stories and legends, and daily work practices.

Something as simple as the objects chosen to grace a desk tells you a lot about how employees view and participate in your organisation's culture. Your bulletin board content, the company newsletter, the interaction of employees in meetings, and the way in which people collaborate, speak volumes about your organisational culture.

Culture = behaviour

Culture describes the behaviours that represent the general operating norms in your environment. Culture is not usually defined as good or bad, although aspects of your culture likely support your progress and success and other aspects impede your progress. A norm of accountability will help make your organisation successful. A norm of spectacular customer service will sell your products and engage your employees. Tolerating poor performance or exhibiting a lack of discipline to maintain established processes and systems will impede your success.

Culture is learned

People learn to perform certain behaviours through either the rewards or negative consequences that follow their behaviour. When a behaviour is rewarded, it is repeated and the association eventually becomes part of the culture. A simple thank you from an executive for work performed in a particular manner moulds the culture.

Culture is learned through interaction

Employees learn culture by interacting with other employees. Most behaviours and rewards in organisations involve other employees. An applicant experiences a sense of your culture and his or her fit within your culture during the interview process. An initial opinion of your culture can be formed as early as the first phone call from the human resources department. The culture that a new employee experiences and learns can be consciously shaped by managers, executives, and co-workers. Through your conversations with a new employee, you can communicate the elements of the culture you'd like to see continued. If this interaction doesn't take place, the new employee forms his or her own idea of the culture, often in interaction with other new employees. This fails to serve the continuity a consciously created culture requires.

Sub-cultures form through rewards

Employees have many different wants and needs. Sometimes employees value rewards that are not associated with the behaviours desired by managers for the overall company. This often is how subcultures are formed, as people get social rewards from coworkers or have their most important needs met in their departments or project teams.

People shape the culture

Personalities and experiences of employees create the culture of an organisation. For example, if most of the people in an organisation are very outgoing, the culture is likely to be open and sociable. If many artefacts depicting a company’s history and values are evident throughout the company, people value their history and culture. If doors are open, and few closed-door meetings are held, the culture is unguarded. If negativity about supervision and the company is widespread and complained about by employees, a culture of negativity, that is difficult to overcome, will take hold.

Culture is Negotiated

One person cannot create a culture alone. Employees must try to change the direction, the work environment, the way work is performed within the general norms of the workplace. Culture change is a process of giving and taking by all members of an organisation. Formalising strategic direction, systems development, and establishing measurements must be owned by the group responsible for them. Otherwise, employees will not own them.

Culture is difficult to change

Culture change requires people to change their behaviours. It often is difficult for people to unlearn their old ways of doing things and to start performing the new behaviours consistently. Persistence, discipline, employee involvement, kindness and understanding, organisation development work, and training can assist you to change a culture.


Your work culture often is interpreted differently by diverse employees. Other events in people’s lives affect how they act and interact at work too. Although an organisation has a common culture, each person may see that culture from a different perspective. Additionally, your employees’ individual work experiences, departments, and teams may view the culture differently.

You can mitigate the natural tendency of employees to optimise the components of the culture that serve their needs by teaching the culture you desire. Frequent reinforcement of the desired culture communicates the aspects of your work environment you most want to see repeated and rewarded. If you practice this reinforcement regularly, employees can more easily support the culture you wish to reinforce.

Strength or Weakness

Your culture may be strong or weak. When your work culture is strong, most people in the group agree on the culture. When your work culture is weak, people do not agree on the culture. Sometimes a weak organisational culture is the result of many subcultures or the shared values, assumptions, and behaviours of a subset of the organisation.

For example, the culture of your company as a whole might be weak and very difficult to characterise because there are so many subcultures. Each department, or team may have its own culture. Within departments, the staff and managers may each have their own culture.

Positivity and Production

Ideally, organisational culture supports a positive and productive environment. Happy employees are not necessarily productive employees, and productive employees are not necessarily happy employees. It is important to find aspects of the culture that will support each of these qualities for your employees.

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